Sep 24, 2018 - Pomodoro timer apps keep you focused by reminding you to take breaks. And a minimized version that, if you're using the Mac desktop app,. Timer is a complete and professional stopwatch, alarm clock, timer and clock utility for Mac. Timer has an easy-to-use and very intuitive interface.
In this post, we’ve put together a list of the best work timer apps from basic stopwatch type timers to fully featured software, and walk you through how these work timers can make you more productive and efficient, and how they will help you get more done in you (and your team’s) working day. Staying on task is a real challenge in this day and age. With endless distractions at our fingertips, our daily lives center around screen-oriented activities from work emails to Facebook notifications — how is it possible to complete your to-do list and? The answer is simple: by using an app for tracking work hours. Time trackers are an easy, affordable and highly effective way to monitor your time and assess how you spend your time to ultimately help you and/or your team make better choices and improve productivity levels in the future.
Some of the benefits include:. Track time. Reduce error. Monitor productivity. Assist in being more productive and efficient when completing tasks. Manage and report time more effectively with tasks and integrations As a central tool in many freelancers’ and managers’ roles, work timer apps range from basic work hour trackers all the way to fully featured work tracking software that integrates with a plethora of third-party systems. The best working tracking software don’t try to do everything, but instead, put you at the center and should sync with your and/or team’s chosen task and time management apps whether they are fully featured development apps like, basic time driven Kanban boards like, or something in the middle such as.
Finally, before you select a particular work hours tracker to use, it’s important to ask yourself and/or your team a few questions such as:. Does this work tracker integrate with the platforms I use? IOS, Android, Windows or Mac?. Will it suit my mobile and desktop needs?. What is the price of the time tracker and is it right for my budget?. Is the program customizable to my current and potential needs as I grow?. Do the features match what I do and need?
The right work tracker app will not only depend on these questions but other factors such as your job duties, budget, the number of people on your team, team performance, and so on. Whether you’re a manager, remote employee or freelancer, these time tracking tools can help you understand how you are spending your time, make smarter working choices, and ultimately, be more productive at everything you do. Work stopwatch type timers The first category of work timer apps to help you and/or your team be more productive is simple stopwatch type timers. Stopwatches and other basic apps typically allow you to record time in one place and give you the option to export your time data. The great thing about these easy-to-use work timers is that most of them are free or barely cost anything to help you focus better. On the contrary, these tools have minimal features and capabilities and are a step up from basic pen and paper.
Given the low-cost and straightforward features, stopwatch type timers are best for individuals looking for a simple solution to help focus and be more productive. Some of the top paid and free stopwatch type timers apps include: Active Collab Timer is your simple stopwatch for tracking time on tasks and projects.
Available for free on Mac, Windows and Linux operating systems, the timer is extremely easy to use — pick a task, press play, and stop when you’re done. The desktop app can run in the background so it doesn’t distract you. Active Collab Timer features include:. Available for free on Mac, Windows and Linux. See how much time you’ve spent on a task.
Track time on multiple assignments. Sync your time records with Active Collab. Create accurate reports and invoices PomoDoneApp is the easiest way to keep track of the time you spend on tasks using the Pomodoro Technique, on top of your current task management service including Todoist, Trello, Wunderlist, Basecamp, Zapier and many more. The Pomodoro Technique, created by in the late 1980s, is a time and workflow management technique based on the idea that frequent breaks can improve mental agility — the technique breaks down work time into 25 minutes intervals separated by 5 minutes length breaks. Quick, simple and easy to set up, the PomoDone icon in your toolbar allows you to start, stop, and pause task just in seconds. Download PomoDoneApp today on Mac, iOS, Windows, Android, Linux or your web browser for free or select from a variety of options starting at $12.90 per year.
PomoDoneApp features include:. Free and premium plan versions on Mac, iOS, Windows, Android, Linux or web browser. No need to create any tasks — simply connect your favorite task management service and start using PomoDoneApp.
PomoDoneApp chrome extension allows you to create tasks right from the browser (Mac & Win version only) The Be Focused work hours tracker lets you get things done by timing and breaking up individual tasks among discrete intervals, separated by short breaks. Be Focused allows you to create tasks, configure breaks and track your progress throughout the day, week or custom period. Positively rated by users for its effective way to help individuals retain motivation and focus, Be Focused is available for iPhone, iPad and Mac users in free and pro versions. To download the free worktimer, visit iTunes or the Mac App Store. The pro version is available for $1.99 on and $4.99 in the. Be Focused main features include:.
Available for iPhone, iPad and Mac users in free and pro versions. Manage your tasks. Track your progress throughout the day, week or custom period. Customize to maximize productivity. Fast and easy goal tracking.
Ability to start, pause, or skip work interval. Auto-start the next timer. Customized sound options.
And many! Additional pro version features:. Full synchronization between iPad, iPhone and Mac. Export to a CSV file. No banners or ads. To-do or task-oriented work timer apps The second category of work timers used to increase productivity and manage time more effectively is to-do or task-oriented timers. Because these simple apps focus on tracking time against unstructured tasks, they are ideal for individuals looking for a simple and fun method to complete tasks, and less able to deal with complexity of running teams.
To-do or task-oriented type of timers commonly have features including start/stop, recording and annotating time logs and basic reporting such as CSV for Excel — a perfect option for freelancers monitoring their own time and doing some very basic “lightweight” reporting. Some of the top free and paid to-do and task-oriented timers include: Beat procrastination and increase your productivity with Time task-oriented work timer available for purchase for $0.99 on devices.
The Time app allows you to add your tasks and start one while the time tracker counts down, keeping your focused on one task at a time. Rated high for its remarkably simple interface, artificial intelligence, statistics and more, Time makes completing your tasks fun in a game-like experience. To start using Time, easily add new tasks to your list, hold and drag to reorder, and swipe to the left to delete. Once your to-do list is ready to go, tap on any of your tasks to start a timer — the color will change from green to yellow to red as time goes on giving you pressure to help finish your task. As you continue to use the app, Time learns how you work with artificial intelligence and, as a result, will begin offering productivity suggestions tailored to you and the app stats will give you an in-depth look of your time and productivity levels. Time features include:. Unique wave design keeps you focused on one task at a time.
Color-coding helps you easily know when your task will finish. Simple gestures to add or remove time. Overtime counter pushes you to finish when your time reaches zero. Artificial intelligence gives you productivity suggestions, such as completing a specific task at a specific time of day. Statistics screen allows you to see your daily trends Todoist is another popular task-oriented timer positively rated for its beautiful design and intuitive user experience. Easily manage your tasks and projects from anywhere online or offline with Todoist.
With apps and extensions for 10+ platforms, your tasks are always on mobile devices, web browsers, inboxes and more. Download Todoist for free from any web browser, iOS,Android,Windows or Mac device. Todoist paid premium options are also available for individuals and teams starting at $29 per year per user. Todoist features include:. Access tasks from anywhere. Collaborate in real-time on shared tasks. Distraction-free design.
Sub tasks and projects. Notifications. Intuitive dates. Comments. Labels and filters.
Productivity tracking and charts Toggl is a leading online time tracking tool that allows users to track the time spent on various projects and analyze productivity in a fast and easy manner. Extremely popular among freelancers, consultants and small businesses, the work tracking software can be up and running from scratch in less than a minute, allowing you to measure your and/or your team’s profitability, productivity and accurate client billing. A simple, user-friendly worktimer with powerful reports and team management features, Toggl makes tasks logging as easy as ever — just click a button to start the timer, and stop it once you’re done with your tasks. The visual reports make it extremely easy to keep track of your time usage and see exactly how long each task takes, how many hours you and/or your team spends on different projects and clients, and who’s currently working on what to help you plan your time and resources more accurately. Toggl is available on iOS, Android, Windows, Mac, Linux and over 100 web tools through web browser extensions including Chrome and Mozilla. Download Toggl for free or check out the plan options with a plethora of features. Toggl’s main features include:.
Real-time sync with web tracker, desktop widgets and mobile apps. Track time with a single click.
Log time everywhere on the web. Keep track of your time usage.
See what’s overdue and over budget Additional paid version features:. Find your time sinks & see where you earn revenues. Increase client satisfaction with transparent reporting. See how well you’re hitting project timelines and budgets. Get a real-time view on project & employee profitability with. And much more! Fully featured worktimers with platform features?
The final category of work tracking software and apps to help you and/or your team be more productive, above all, are fully featured work hour trackers with platform features. Many people start with the lightweight tools previously mentioned and graduate on to these more robust, complete apps once they hit the roadblocks the simple and lightweight tools run into when dealing with a growing business. These types of fully equipped work hour trackers typically have advanced features such as optional screen capture, activity level tracking, timesheets, invoicing, and even GPS location monitoring.
They are very much designed to help businesses and remote team leaders who want and/or need a professional service to help with growing teams. These apps are often designed to work both for the team and manager, providing all the tools needed including monitoring for the people they hire and boosting company productivity. Some of the top free and paid fully featured work tracking software include: With over 8,000 daily remote teams, Hubstaff helps virtual teams become more effective through transparency and communication to ultimately increase team productivity and profitability.
Hubstaff time tracker runs as work tracking software on your desktop or as a mobile app, making it easy to track time. However, after you track your time, you can also invoice clients, pay employees, see in-depth reporting and much more. Hubstaff’s lightweight desktop timers take screenshots and measure activity levels so you can monitor your remote employees and the mobile app even lets you track time working or driving and offers fleet or employee location tracking via GPS. Hubstaff key features include:.
30+ integrations including project management, accounting, CRM, help desk and scheduling integrations. Time tracking. Screenshots. Internet and app monitoring. Online timesheets.
Automatic payroll. GPS and locations. Advanced reporting Available for Windows, Mac, Linux, Chromebook, iOS and Android, Hubstaff’s Solo Lite plan for one person is free with additional basic plans costing $5 per month and premium plans costing $9 per month. Time Doctor is a time tracking and productivity monitoring software for remote teams. Created to help individuals and organizations be more productive when working remotely, the work tracking software will not only track the total time worked by every person on your team, it will also provide a breakdown on how much time is spent on which projects, tasks and clients.
Additionally, Time Doctor will monitor employee internet usage during their work day. When excessive amounts of time on Facebook, YouTube or other personal web browsing is detected, Time Doctor will give users a nudge to make sure that they are still working.
With Time Doctor, you and your team will find it easier to without getting sidetracked. Time Doctor main features include:. Time tracking. Screenshots.
Time in meetings. Client white-label. Powerful reports. Web and app usage. Payroll. Mobile app capability. Flexibility.
Integrations with all leading management software such as JIRA, Asana, Trello, Slack, Salesforce, Basecamp and more. Available for Windows, Mac, Linux and Chrome users, Time Doctor’s include a limited-feature free plan and a paid option for $9.99 per month. Harvest makes time tracking a breeze. Whether it’s from the web, your smart phone, desktop or another application, Harvest’s simple, innate user experience gets you and your team onboard in a fast and easy way. Known for its simple time tracking, fast online invoicing and powerful reporting software, Harvest simplifies employee timesheets and billing — say goodbye to time tracking pain points! Harvest gives you real-time access to keep your projects on time and on budget, therefore giving your team the insight you need to estimate future projects and make sure your business’s productivity and profitability.
Harvest main features include:. Fast invoicing and payments. Simple expense tracking. Project budget alerts. Integrations with 100+ apps. Phone and email support Download Harvest today on your Android, iPhone, Mac, Chrome browser or Safari browser for.
Additional fully featured plans start at $12 per month for individuals and teams. No matter the size of your team, time tracking is vital to you and your team’s productivity, efficiency and profitability.
Do you have a favorite time tracking tool that works perfectly for all your work-related needs? Share your experience with us!
Creation software isn’t enough on its own. Word processors, spreadsheets, creative tools, IDEs, email, databases, and more run our businesses and are the reason we have computers for work, but they’re not perfect. You can have the best apps to code software, write novels, or sketch art, but still waste half your day typing or clicking repetitively, organizing files, and trying to find today’s date. Time to put your computer’s smarts to work. From our years of working on Macs, here are our team’s 25 favorite Mac productivity apps, tools that will make your work more enjoyable and efficient. The Best Mac Productivity Software Ask someone why they love their Mac, and odds are you’d hear something about how it “just works,” “gets out of the way,” and “has great apps.” macOS isn’t known for being the absolute most customizable—that award would go to Linux—or the one with the most software—something Windows would easily win (or, these days, the web as more business software goes online).
Instead, macOS is known for its simplicity. It’s packed with keyboard shortcuts and trackpad features, includes the same menubar and searchable help in every app, and keeps distractions at bay with full-screen and split-screen apps.
Apple’s vibrant developer community has taken that inspiration further and built hundreds of beautifully designed apps to make you more productive and help you create better work on your Mac. Those are the tools that let you make the Mac your own.
In this roundup, we focused on macOS tools that help you get work done—not tools you’ll primarily use to do your work. A developer might need Sublime Text or xCode, a designer Photoshop or Sketch, a writer Word or Ulysses. All three could use the tools in this roundup to get work done in each of those apps faster. We tried to find the options that give the most bang-for-your-buck in each category. And when there are a number of popular options with their own specialized features, we picked the app that fits most people’s needs and then included others as alternatives underneath. Note: We didn't include built-in apps like Automator or Preview, since you already have those. And while this list focuses specifically on macOS apps, many of the apps on this list are cross-platform and appear on our list of best productivity apps for, and/or as well (along with other recommended productivity apps for those OSes).
Tiny Tools Some of the most helpful apps aren't full-screen apps with dozens of features. They're instead tiny tools that do one thing well. They help you find today's date, drag-and-drop files, and make sure your downloads complete before your Mac goes to sleep. To add a calendar to your menubar for free.
Your Mac shows the time and day of the week in the menubar by default—and you can set it to show the date, too, if you’d like. But if you’re used to being able to see the full month at a glance as you can on Windows with a click on the date, you’ll be disappointed. Itsycal does one better. It shows the date in your menubar—including time and day of the week, if you want—along with a calendar of the full month and surrounding dates if you click on it. Underneath, it shows upcoming appointments from your built-in Calendar app, with a + button to add new appointments in a separate window. That’s handy—but the main reason to install Itsycal is for a quick way to see next Tuesday’s date at a glance. Itsycal Price: Free open source The most well-known Mac menubar calendar is ($49.99)—and true to its name, it is rather fantastic.
Type in an appointment like Meet Bob on Tuesday 6PM at the airport and it’ll turn it into an appointment directly. That simplicity comes with a rather high price, though—so if it’s a simple at-a-glance calendar you want, Itsycal might be enough. To keep notes, files, and clipboard history handy. Dragging and dropping files between apps can be tricky, especially if you’re dragging the file to another monitor or to a window hidden under several others. Copy and paste can be frustrating if you copy something, get distracted, then forget to use the thing you copied before you copy something else.
And sometimes you need some tiny place to jot down ideas without making a full new document. Unclutter is for all of these.
Move your mouse pointer to the top of your screen and scroll down, and Unclutter will show your clipboard history alongside a pane to drag files and jot down notes. Need to move something? Drag it to the top of your screen and drop it in Unclutter, then repeat that when you’re ready to drag it back out. Write notes in the text area—and sync them to Dropbox via Unclutter’s settings, if you’d like. It’s a handy place to keep all your in-progress files and ideas while you’re working, somewhere to manage your files and ideas while you're working. Unclutter Price: $9.99 If you only want a tool to make dragging-and-dropping files easier, without clipboard and notes tools, ($6.99) is another similar tool, with a companion iOS app to share files to mobile. ($1.99) adds a tiny text notepad to your menubar, if you want something specifically for notes.
(macOS, iOS) To organize your tasks and projects. You need somewhere to keep track of all your work and home projects, organize your ideas, and plan for the future—while still helping you know what needs to be done next, today. Things is a to-do list unique designed to do all of that. The latest version of one of the original Mac GTD apps, Things includes projects to organize your lists, areas to group projects, and sections inside project lists to group related tasks and add notes about why that set of tasks are important. Then, the Today view pulls it all together, showing the tasks from all of your projects and areas that are due today alongside your calendar events.
It’s one view that helps you keep up with everything going on. And when you need to focus, Things lets you hide the sidebar for one simple sheet of tasks to check off. Things Price: $49.99 Things works on iOS and macOS—and there are a wide range of other to-do list apps, from web-based apps with free versions like Todoist to Apple’s built-in Reminders app and the popular GTD app OmniFocus. Compare them all in our roundup of.
To keep your Mac awake. Ever been waiting for a movie to download or website files to upload or your backup to finish, only to come back and see that your Mac went to sleep? Amphetamine—much like an older, now unsupported app Caffeine—makes sure that never happens. Tell Amphetamine to not turn off for the next minutes or hours—or as long as one specific app is running—and it’ll do everything to keep your Mac running as long as you want.
It can still turn off your monitor if you want, keeping just the computer itself active. And best of all, unlike tweaking your Mac’s Energy Saver settings to keep your Mac awake, Amphetamine will still let your Mac fall asleep on its normal schedule next time unless you turn Amphetamine back on again. Amphetamine Price: Free To see every keyboard shortcut in any app.
The worst part about keyboard shortcuts is that they’re hard to remember, and are often hidden levels-deep in menus or help documentation. But work shouldn’t feel like a pop quiz. CheatSheet is the hint sheet you need.
Whenever you need a keyboard shortcut and can’t think of it, press the Command key and hold it for a second. CheatSheet will show a popover with a list of every keyboard shortcut for that app—including custom ones you’ve added manually. And if you’d like a hard copy, you can even print out the list from CheatSheet.
CheatSheet Price: Free iOS has a similar tool built-in. Press-and-hold the Command key on an iPad external keyboard and you'll see a similar set of keyboard shortcuts. To add a stopwatch and timer to your Mac. There’s one thing your iPhone has that your Mac doesn’t: a Clock app. Timer is the next best thing.
It adds a stopwatch, timer, and alarm to your Mac. You can track how much time you spend on tasks, start a countdown timer, or even use your Mac to wake you up if you take a nap in the office. Timer lets you start as many timers as you need, minimizing them to a tiny floating window so you can glance at the time alongside your work. It can shut down your computer, open a link, or do other tasks when a timer is finished if you want. Timer keeps a logbook, too, so you can keep track of every minute of tracked time. Timer Price: Free; $29 Pro version for full-screen mode, iconized windows, and automations to send email, play songs, and more when a timer is finished Timer only works on macOS, but if you want a Pomodoro timer to help you break up your work day into 25-minute chunks, (free) is a great option to set the same work time for every task on both Mac and iOS (or see our for PC and web alternatives).
Or, if you want to pay less attention to the time, turns your clock into a phrase like half past noon for a less precise clock that’s a bit less stressful. To show stuff in action on your screen with a GIF. A picture’s valuable—and your Mac comes with of anything you want.
But what if you need to show what happens when you click something? Perhaps you want to make a tutorial on how to accomplish something on a computer, or maybe you just want a small animated version of your slideshow. Either way, GIF Brewery is a great way to make a GIF of whatever’s on your screen. It can record any section of your screen or turn an existing video into a GIF.
Then resize or crop the recording and set the GIF quality before exporting it to share with others. GIF Brewery Price: Free Another simple way to record GIFs of your screen is (free, Mac and Windows), which lets you drag your mouse over a section of your screen then record it, more like taking a traditional screenshot. Or, (free; $10+/mo., Mac and Windows) lets you take up to 25 screenshots or GIF recording a month and upload them for free.
To block distracting websites. You know the feeling. A moment of boredom hits, you’re not quite sure what to do next, so you open your browser and check Twitter, Facebook, YouTube, or wherever else you waste time online. We all do it. SelfControl can save us from ourselves. Add your most distracting sites to SelfControl, then set how long you want it to run and turn it on.
It’ll block those sites until the timer’s up—and you can’t turn it off, even if you reboot your Mac. It’s a handy way to force yourself to stay focused. SelfControl Price: Free Check our roundup of for similar tools for mobile, web, and Windows.
(macOS, Windows, iOS, Android, Web) To keep your password, software licenses, ID, and more secure. You shouldn’t use the same password on every site, but you can’t remember dozens or hundreds of unique passwords, along with the license keys for your software, ID details for your memberships, and other private data that shouldn’t be saved in plaintext files. That’s what 1Password’s for. It’s a convenient way to save your passwords and other private data in a secure place. 1Password makes passwords simple.
It can enter login details for you automatically, create secure passwords for new accounts, and share group accounts with your family and team. When your passwords are outdated, insecure, or have possibly been leaked, 1Password will let you know. It’ll also remind you to add to sites that support it. It’s an app that will keep you more secure.
1Password Price: from $2.99/month Personal for all apps and syncing Compare 1Password to other options in our roundup of. Text Editing Even if you're not a writer, much of our days are spent writing emails, reports, presentations, and more.
Anything that helps you write faster will boost your productivity. Here are some tools to help. To get iOS style copy/paste popovers with customizable functions. Keyboard shortcuts make copying and pasting easy on Macs, but the iOS copy and paste popover still has some things that would be nice to have on the Mac: options to paste-and-search directly in Safari, tools to replace autocorrected words or look up definitions, and more. PopClip brings those to the Mac with a unique productivity twist.
Install PopClip then select any text with your mouse, and a popover with search, cut, copy, and paste buttons will open above the text. There are context sensitive buttons, too, including one to open a link in your default browser that only shows if you’ve selected a URL. Then, customize that toolbar with one of the over 170 that let you create new documents, tasks, and notes from text, search for text inside your favorite apps, replace or reformat text, and more. It’s one of the quickest ways to put any text on your screen to work.
PopClip Price: $9.99 To add quick visual communication to every app. Press Command+ Control+ Space whenever typing on your Mac for an emoji picker to scroll or search through every emoji in macOS. It’s handy but not nearly as quick as team chat app Slack’s emoji tool. There, you type: followed by the name of any emoji, such as:joy:, and press Enter to select the emoji you want from the autocomplete menu.
That simplicity is part of why emoji are so popular in Slack. Rocket brings that to every Mac app. Type: anywhere, and Rocket’s popover will start searching through emoji for the one you want.
With an upgrade, Rocket also lets you search for GIFs and stickers, add shortcuts for your favorite emoji, and group emoji together to easily let your team know sales are going up or to set the weekend mood on Friday evening. Rocket Price: Free; $4.99 upgrade for GIFs, stickers, and custom shortcuts Emoji aren't just a way to reply to text messages—they can be productivity tools, too.
To export Markdown formatted text as rich text, PDF, Word documents, or HTML. If you write with formatting in Sublime Text, TextEdit, Word, or other text editors, there’s no default way to export your copy into a PDF or formatted HTML. Marked, however, can turn any app into a Mardown writing app. Just save your text as a.txt or.md file, then open it in Marked to preview how your formatting looks and export it in the document format you want. Marked will automatically scroll to the part of the document you’re currently editing, so you can see how your finished document will look. The lower toolbar will show your word count along with an outline of your document’s headings.
And if you include images, equations, or code blocks in your document, Marked will preview them for you too. Marked Price: $13.99 Want to turn Markdown documents into presentations?
($29) does just that. (macOS, iOS) To write notes and plain-text tasks alongside events. What did you do last Tuesday afternoon? You could look back at your calendar for old events or your to-do list for completed tasks, or perhaps check your notes app or documents folder for items added or updated on Tuesday (as long as you haven’t updated them since then).
Or, with Agenda, you’ll have notes as a stream-of-consciousness that show exactly what you worked on and were thinking about anytime. Agenda’s a hybrid notes and calendar app. It pulls in your calendar events and lets you write Markdown-formatted notes about each thing that’s happening.
Or add notes to upcoming events to have all the details together when you walk in the conference room. Notes are grouped by project so you can flip back through your notes to see how your ideas progressed along the way. And with its companion iPhone app, you can add notes about whatever you’re thinking about, anytime.
Agenda Price: Free for core features; $24.99 in-app purchase for unlimited calendars, pinned notes, saved searches, and Markdown formatting export (macOS, iOS) To calculate values in sentences. How much did lunch cost today if you ordered two burgers, three fries, and a soda? How much was that in Yen? Soulver’s a calculator that can tell you that and more by writing the questions out in text. Instead of pushing virtual buttons as you would in most calculator apps, Soulver is a text editor that understands math. Tell it a burger costs $6 and that you bought two burgers, and it’ll figure out that the total is $12 automatically.
It can convert values and currencies, let you use results of one equation in another, and copy the results to use elsewhere. It’s one of the easiest ways to do quick, back-of-envelope calculations without opening a spreadsheet. Soulver Price: $11.99 Other similar apps include the more basic (free, macOS) and the more advanced ($4.99, macOS, iOS, and Windows) for graphing and detailed equations. App Management It's easy enough to manage two or three apps. As the workday progresses, though, it's easy to have your work spread across a dozen windows and dozens more tabs. MacOS's full-screen and split-screen apps help keep things tidy, and these apps make it even easier to find the app you need among the clutter. To align windows with mouse and keyboard shortcuts.
When every new window opens on top of each other in the center of your screen, most of your Mac’s screen real estate is wasted—especially on larger MacBook Pros and iMacs. MacOS’s default options let you maximize windows to fill your full screen with a keyboard shortcut or split your screen between two apps with a long press on the green window button. Magnet takes that further, letting you drag windows to the side or corner of your screen to show two, three, or four apps side-by-side. You can customize keyboard shortcuts to quickly snap windows to the spot you want or to switch desktops and move windows along with you. It maximizes your screen real estate, one that works similarly to the default window organizing options in Windows.
Magnet Price: $0.99 (on sale; typically $4.99) A wide variety of apps can help you manage windows on Macs. (free) lets you arrange windows with only keyboard shortcuts. ($6.50) (and its sidekick, BetterSnapTool) let you drag windows to the side or top of your screen to resize them—a great option if you already use that app. ($10) adds extra windows resizing options to the green maximize button at the top of every Mac window. ($13.99) divides your screen into a grid to resize windows and fit them into the precise space you want, especially handy on large desktop monitors.
To clean up your menubar and manage it from your keyboard. It’s easy for your Mac toolbar to fill up with icons over time as you rely on more utilities. You can remove some on your own—press Command while clicking on menubar icons to rearrange or remove them from your menubar, when possible.
If you’d like to hide menubar icons but still keep their apps and options handy, though, Bartender’s the app you need. Bartender adds an extra pane to your Mac toolbar, where it hides the icons you don’t want to see all the time. From Bartender’s settings, you can choose which apps to keep in your menubar, which to hide away in Bartender, and which to remove from your menubar entirely (those apps will still run, you’ll only see no icon). Bartender can even show icons temporarily when something changes in them—only showing your WiFi icon, say, when you’re disconnected from a network. Your normal menubar will then be as clean as you want.
Whenever you want to view other menubar apps, click the Bartender icon to switch the menubar to your hidden icons. It’s also designed for keyboard productivity—you can set keywords to search through your menubar apps by name (which you can customize in Bartender as well) and then use your keyboard to access any options in all of your menubar apps. Bartender Price: $15 (free) is another similar app that’s a bit easier to use for simply hiding icons. Press command and click on menu items, then drag them to the far right to get hidden behind Vanilla’s arrow. You can’t search through menu items or use them from your keyboard, though—and it often glitches in full-screen apps or external monitors. To turn web apps into Mac apps.
Wish there was a desktop app for Gmail, Google Docs, and the dozens of other web apps that power work today? Fluid’s the next best thing. Add the link to a web app, its name, and a custom icon, and Fluid will make a standalone browser for that app.
That lets you keep your favorite web apps pinned to your dock, a click away whenever you need them. Each app has its own cookies, so you could, say, have one Fluid Gmail app for your work email and another for your personal email. Fluid Price: Free; $4.99 to add custom userstyles or userscripts to apps, use full-screen mode, and pin apps to your status bar On iOS, you can do something similar by saving a bookmark of a web app to your home screen. Tap that icon to launch the web app in its own window, without Safari's address and tab bars. Or, on Windows and Linux, click Add to desktop in the Chrome browser's menu to save a standalone app of your favorite web apps., or To run Windows, Linux, and older versions of macOS on your Mac. Need to boot up an old PC every now and then to use Windows apps, or want to run a Linux server on your MacBook?
A virtualization app—VMware Fusion, Parallels, or VirtualBox—is what you need. It makes a fake—virtual—computer on your Mac where you can install and run Linux, Windows, and older versions of macOS alongside your favorite Mac programs.
VirtualBox lets you do that for free, with a barebones virtualization tool. If you need to use Windows or Linux apps often, it's worth investing in the paid paid apps from Parallels and VMware. Had trouble deciding between Parallels and VMware Fusion, and having used both, we feel the same.
They're run virtual machines more efficiently than VirtualBox, are easier to use, and blend into your Mac with better support for keyboard shortcuts, TouchBar, and native devices. Parallels is more consumer focused and comes with a set of Mac utilities to clean up hard drive space and convert videos. VMware come from a more professional background, with its server virtualization tools and VMware Workstation for PCs as some of the most popular virtualization software. To run Windows on a Mac, though, the best pick often depends on any sales that might be running, or whether you have an older version around that's eligible for an upgrade.
Either one you pick, you'll get your old PC apps running on your Mac fairly easily. Price: Free for VirtualBox; $79.99 for either VMware Fusion or Parallels; $49.99 upgrade to latest version for either VMware Fusion or Parallels To dim the background behind apps and keep you focused. The best thing about working on an iPad or with full-screen apps on a Mac is the lack of distractions. There are no windows poking out behind your current window, tempting you to check Twitter and switch songs in Spotify. But some apps don’t work full-screen—and sometimes, it’s easier to not work in full-screen mode when you’re switching back and forth between apps. HazeOver is the next best thing. It dims everything behind your current, active app, obscuring whatever’s going on in the background to help you focus on your work.
It’s a tiny hack that might help you be more productive. HazeOver Price: $9.99 Want to entirely hide windows you’re not using?
(free) lets you set how long you want apps to stay active—by default, 30 seconds—then if you don’t switch to that app before then, it’ll hide the app window automatically (same as pressing CMD+ H in any active app). (macOS, iOS) To turn your iPad or iPhone into a second display for your Mac. Ever wanted an extra monitor for your MacBook while you’re traveling, or a touch bar for your desktop Mac? Duet Display can turn any iPhone or iPad into a second touchscreen for your Mac.
Download the apps on both your Mac and iOS device, connect your iOS device to your Mac with a Lightning cable, and seconds later your Mac screen will show up on your iOS device. You can then drag-and-drop items with touch, use an on-screen touch bar to change settings, and keep any window open beside your Mac for extra screen real estate. With an iPad Pro, you can even use the Apple Pencil to draw in Mac apps. Duet Display Price: $19.99 for iOS, plus free companion Mac app Automation Your Mac comes with Automator, a handy tool to organize files, run timed events, resize photos, and more. Want to automate even more of your work? These handy apps build on macOS's built-in tools for powerful ways to work faster. To add custom options to your mouse, trackpad, Touch Bar, and windows.
The right-click menu is one of the most powerful parts of Mac and PC apps, hiding a wealth of additional options behind an easy-to-remember button click. BetterTouchTool takes that to the next level. This unique app lets you set what happens whenever you click multiple times with your mouse—and on a trackpad, it lets you set actions for each corner, multiple finger gestures, or force touch click. Say you want to quickly close a popup window in Safari. You could set BetterTouchTool to close a window whenever you 3-finger click on it.
Or perhaps you want to click once to get a specific menu option. You could set the top left corner of your touchpad to select that option directly. Or you could have it recognize a drawing on the touchpad—a square, say—to take a screenshot if you wanted. BetterTouchTool also works with the Touch Bar on newer MacBooks to add custom buttons and options to the always-on toolbar at the top of your keyboard. You can also use it with a companion iOS app or the Apple TV remote to, say, change slides or run custom options with a tap. As a bonus, BetterTouchTool also makes it easier to arrange your windows side-by-side.
From the Window Snapping tab in its settings, you can enable Windows-style options to drag a window to the top of your screen to maximize it or to the sides to have it take up half your screen. It’s a handy extra along with BetterTouchTool’s core mouse-focused tools. BetterTouchTool Price: $6.50 license for 2 years of updates Only want the window snapping tools? ($2.99) includes the window options from BetterTouchTool in a dedicated app.
To quickly open apps and files, run automations, expand text, manage the clipboard, and more. It’s the little app that does everything.
Is one Mac app we’re not sure how we could live without. At first glance, it’s a replacement for the Spotlight search on your Mac. Press its keyboard shortcut ( Option+ Space by default) and type anything to search through your computer’s apps or find something online. Press space before you start typing to search through your files, too. Behind the scenes, Alfred can do more than speed up search.
It includes a Snippets feature to expand common phrases as you type in any app. It also has a clipboard manager so you can look back through the things you’ve copied most recently. Then inside Alfred’s main search, there’s a calculator, dictionary, tools to empty your trash and shut down your computer, and options for custom search engines to search your favorite sites. Alfred’s most powerful feature, though, is workflows. You can make your own or to add Evernote notes, control Spotify music, upload files to Dropbox or an FTP server, start a timer, check the time in another timezone, and much more.
With, you can connect your Mac to 1,000+ web apps to add Trello cards, search through Airtable, add MailChimp subscribers, and much more all from Alfred’s handy search window. Alfred Price: Free for search tools; from £19 (around $25) Single User license for full features Only want some of Alfred’s features? (29€, macOS) or the built-in search (free) are popular alternatives for search; ($4.99, macOS) or ($4.16/mo., macOS, iOS, Windows, Android) are great alternatives for; ($7.99, macOS, iOS) is another option along with other. To organize files automatically. Your Downloads, Documents, and Desktop folders quickly fill up with stuff—not junk, per se, but when you have a half-dozen files all with various non-descriptive names like screenshot837 and q4reportfinal2, it’s hard to find what you need.
Hazel makes sense of files for you automatically. Some files need to be deleted after a while; you likely don’t need to keep every app installer forever, for example. Others files have common names—including scanned documents, screenshots, bank statements, and more—that need better names and to be saved in specific folders. Music, photos, videos, eBooks, and other media might need to be imported into other apps with their metadata. With Hazel, make rules on what files go where, how they should be named, and what should be deleted or cleaned up, and it’ll do the heavy lifting in the background for you. It’s the app that’ll keep you from manually renaming dozens of IMG1100.jpg and document1.docx files again. Hazel Price: $32 Macs also come with a free, built-in automation app: Automator.
It too can move files and keep things organized, albeit with less detailed options than Hazel. If you need to organize files for individual, one-off projects, Automator’s great—if you want something that keeps files organized automatically, all the time, Hazel’s worth the investment. To see how where the space on your Mac goes. Something funny happened as SSDs made our laptops faster and thinner—storage space suddenly became a scarce resource. Where a half-decade ago our MacBooks might have had a 512GB or 1TB hard drive, today many MacBooks include a 256GB (or smaller, if you bought an early thin MacBook or MacBook Air). That makes it more important than ever to keep your hard drive free from files you don’t need—or otherwise, you might get annoying notifications about running out of space, or won't be able to save a project file during work. DaisyDisk helps you find them.
It quickly scans through your computer and visualizes which files and folders use up the most space. You can zoom in on those long-forgotten ZIP files, virtual machines, videos, and more that waste space—and either view them in Finder to delete or move them or drag them to the bottom of the app to delete them at once. DaisyDisk Price: $9.99 To automate apps from your keyboard. Keyboard shortcuts are one of the best ways to speed up work.
Instead of switching to your mouse—or touching the screen as you would on a tablet—you press a few keys and magic happens. But what if you could make keyboard shortcuts for anything you can think of, shortcuts to upload files, open sets of apps, add text to a file, crop images, and more? That’s what Keyboard Maestro does.
It’s an automation app that lets you set a keyboard shortcut (or a mouse gesture, timer, or system event like reboot or wake from sleep) that runs as many actions as you want. You can build detailed workflows that get work done for you at the touch of a button. You might start by automating a few of your most common tasks; then over time, you’ll build up detailed sets of workflows that help you get much more done in less time. Keyboard Maestro Price: $36 The built-in Automator (free) can do many similar tasks—though you’ll need to manually run each action, so you’ll lose some of the time savings. You can also add custom shortcuts for functions in apps from the Shortcuts section in your Mac’s Keyboard settings. To see where your time goes throughout the day. Ever gotten to the end of the day and wondered where the time went?
Wonder no more. Qbserve can track every app, document, and website you open on your Mac, and even noticed when you’re away so you can document what happened while you weren’t typing. It then categorizes each app, decides whether it’s productive or distracting (Word, productive; YouTube, distracting), and shows your productivity percentage in your Mac’s menubar. Working on a project for a client? You can add a project, list the sites, apps, and documents related to them, and have Qbserve automatically track how much you work on their projects based on the time you spend in those apps. You can then drill through the time you spend at work, play, and projects—and even turn project time directly into invoices from one app. Qbserve Price: $40 (free; $9/mo., macOS, Windows) is a popular way to track the time you spend on your computer, with options to block distracting websites with a Premium subscription.
Its free plan is a great way to start tracking your workday. Or, (from $29; $49 for idle time tracking and reports, macOS) includes even more tools to track your work by app. These are only some of the dozens of productivity apps you could download for your Mac—tools that would speed up your work, help you accomplish more, keep you from getting distracted, and add new features to your favorite software. But they're our top picks, whether you're new to macOS or just looking to make your time on your Mac more efficient. Looking for more productivity app options? Check out our roundups of software that everyone needs: a, an, a, a, and a.
There are dozens of options for each, many of which work on the web and across platforms, so check the linked roundups above for recommendations there.